You maintain blocks and commercial buildings across London on annual contracts. Graftum puts your whole portfolio on one screen: what needs doing now, who's on it, and exactly how much of every contract is spent — the day it happens, not at year end.
A leaky roof here, three extra callouts there — you find out a contract lost money twelve months later, when it's too late to renegotiate.
The concierge calls the office, the office texts the electrician, nobody writes it down — and the client thinks nothing is happening.
"Did your electrician really spend four hours there?" Without dated, signed records, every dispute is your word against theirs.
A QR poster in each lobby. The concierge scans it, reports the fault in 20 seconds — no account, no app — and the building turns red on your map before they've put their phone away. They even get a tracking link: Received → Being handled → Resolved. Your clients feel heard. You look unstoppable.
Every building gets its own — printed from the Buildings desk in one click, with its own code. And this one is live: scan it with your phone right now and file a test report at our demo building. Watch how fast "reported" becomes "on the record".
📱 On your phone? Tap to try it →A hotel you maintain loses half its corridor lighting at 22:14. Watch what the night manager sees, what your team does, and what's on the record by midnight.
When you pitch a hotel or a managed block in central London, don't describe your service — show them this screen. Their people report in 20 seconds, see "team expected by 23:59" in real time, and sign on the spot. A 24/7 operation they can watch is worth more than any brochure — and it's the difference in a tender.
Every contract, one glance: how much of the year has gone versus how much of the value is spent. Green means relax. Red means renegotiate — while there's still time to. No spreadsheet ever told you this before March.
The same 60 seconds, on your electrician's phone and on your screen.
Every building you manage, live. Red means something needs doing today — an open callout or a fresh client report. Tap a pin, see the position, assign someone.
Slide to your portfolio. If catching overruns early protects even 5% of contract value — a conservative figure for unwatched reactive contracts — this is what's at stake every year:
Hotels, managed blocks, prime offices — the person at the door has to know the electrician arriving at 11pm is who he says he is. Before your team leaves the yard, the building's contact gets an Arrival Pass: name, trade, card details, your DBS and right-to-work record, which building, which date.
The enterprise tools organise the workers you already have. Graftum does that — and three things they can't.
| Typical FM platforms | Graftum | |
|---|---|---|
| When you're short an electrician | Not their problem — call an agency, pay the mark-up. | Post the job from the same account. A jobs board in 7 languages and a network of card-verified workers — applicants land straight in your desk, yours alone. |
| When a client disputes an invoice | A job history entry — your word, on your system. | A signed, tamper-evident day sheet — signed on-screen at the building, dated PDF to both sides, with a public verification link the client can check themselves. |
| When your team isn't English-first | English interface. Good luck. | 7 languages built in — Romanian, Polish, Spanish, Portuguese, Bulgarian, Ukrainian. Your electrician reads today's callouts in his own language. |
| When you need a feature | A ticket into next year's roadmap. | You talk to the people who build it. This whole Building Maintenance mode came out of one conversation with a firm like yours — and shipped in days. |
| Getting started | Demos, onboarding weeks, per-user annual contracts. | 3 minutes to sign up, 3 months free, no card. Simple per-company pricing after — early firms keep preferential rates permanently. |
Every FM platform assumes you already have the people. Graftum is also where the people are: post the job from your desk, and it goes out on a jobs board that workers read in 7 languages — backed by a growing network of card-verified electricians, painters and plumbers across London.
At signup, pick "🏢 Building maintenance / FM" — the app rearranges itself around your business: the Buildings desk becomes your front screen, set up for annual contracts and reactive work. And because Graftum is built by people from the trade, the mode keeps growing — firms like yours tell us what to build next, and it ships in days, not quarters.
Every signed day sheet carries a public verification link — your client can check the record themselves, on our site, without asking you.
Graftum Ltd, registered in the UK, ICO-registered for data protection. Your buildings, costs and reports live in your account alone — read the guarantee.
Born on real London sites, from real unpaid-work disputes. That's why the proof engine exists — the story.
Every building gets its own QR poster and short link. The concierge or building manager scans, describes the fault and taps send — about 20 seconds, no account, no app. It lands in your Buildings desk instantly, the building turns red on your map, and they get a tracking link showing Received → Being handled → Resolved.
Before every visit you can send the building's contact an Arrival Pass: the worker's name, trade, masked card numbers with expiry, and your dated DBS / right-to-work record. The door compares the pass with the person and their physical card — and if plans change, you revoke the pass and the link says "do not admit".
Yes — set each building's statutory schedule once (fire alarm tests, emergency lighting, gas safety, EICR, legionella — presets included) and the tasks generate themselves 7 days before they're due, assigned to your team. And every month, one click prints the client report: works done, faults resolved, per building.
Not for costs — those are entered centrally by your office. Workers can optionally use the free worker app for daily tasks and signed day sheets — that's where the proof of every intervention comes from. If they can use WhatsApp, they can use it; it works in 7 languages.
Tick both at signup — "Building maintenance" and "Small & medium jobs". You get the Buildings desk AND quotes, invoicing and scheduling for the one-off works.
First 3 months completely free, no card needed. After that, simple per-company pricing — early access firms keep preferential rates permanently.
Sign up in 3 minutes, then add your buildings — a portfolio of 20 buildings takes under half an hour. We'll happily do the first setup with you on a call.